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Information for supervisors

COVID-19 protocol for use of supervision rooms/areas and the holding of supervisions in staff offices

The following protocol is to be observed to reduce the risk of infection transmission for both supervisors and students during supervision or other small group teaching sessions.

Awareness of protocol

  • Supervisors are responsible for briefing all students attending supervisions.

Prior to supervision

  • Supervisors must keep the name, CRSid and College of each supervisee on record to make available promptly for contact tracing purposes.

Arrival and access to supervision room

  • A 15-minute period between supervisions is expected. This permits separation of arriving and departing students to limit contact and crowding of entry points.

Hygiene

  • Hand sanitiser should be available at each supervision.

Social distancing and ventilation

  • No more than the maximum number of persons designated for use of the room is permitted.
  • Windows are to be opened to provide ventilation.
  • Where possible, doors should be left open during or between supervision groups to encourage ventilation.
  • The supervisor must indicate their default position on face covering use within their supervision.

End of supervision

  • Students should be instructed to sanitise hard surfaces (cleaning products will be supplied) before leaving the room.

Displaying COVID-19 symptoms during supervision

  • If anyone in attendance starts experiencing possible COVID-19 symptoms, they must immediately wear a face covering, leave the building, and return to their College room.
  • The supervisor should contact the student's Director of Studies for further advice on how to proceed.

Reports and payment

CamCORS (the Cambridge Colleges' Online Reporting System for Supervisions) should be used by everyone supervising Part IB, Part II and Part III students to write supervision reports and claim payment for supervisions. Ask your College (or the College for which you are supervising) to register you to use CamCORS.

CamCORS

To claim payment for supervising MPhil and PhD students, use the following form:

Graduate supervision claim form

To ensure that they can receive payment for their work, supervisors are advised to apply for a National Insurance number (if they do not already have one). They should do this as soon as possible as it can take several weeks to come through.

Supervision rooms

The availability of supervision rooms in the Department is severely limited, so please try to hold supervisions in your College whenever possible.

To book a room in the Department please contact the main office. Early booking is advisable. Please arrange your supervisions to start on the hour so the rooms can be used as efficiently as possible.

Email list

The hps-supervisors email list is used to communicate with everyone who supervises Part IB and Part II students in the Department.

Subscribe to hps-supervisors

Guides to supervising

For more information, see the Department's guides to supervising:

Training of postgraduate students who supervise undergraduates

All postgraduate students with supervisory or teaching responsibilities must be appropriately trained. Everyone intending to supervise is required to attend the Department's supervisor training sessions, whether or not they have supervised before. We particularly welcome the attendance of experienced supervisors at these sessions as they can provide valuable advice and insights for new supervisors. The sessions begin at the start of Michaelmas Term: see postgraduate and postdoc training for dates and further details.

Resources for HPS supervisors