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Submitting your thesis

When to submit

Your PhD thesis cannot normally be submitted until you have been registered for eight complete terms and must be submitted by the end of your fourth year. In deciding when to submit your thesis you should be guided by your supervisor and by your annual reviews.

Students who have not submitted within the four-year period will be removed from the Register of Graduate Students and recorded as a late submission. If you are an overseas student your visa may become invalid at this point. Students intending to submit a PhD thesis after removal from the register should apply well in advance through the Student Registry for reinstatement to the register.

Student Registry: Reinstatement to the register

Applying for appointment of examiners

You should apply for the appointment of examiners at least two months in advance of submitting your dissertation. Please use this form:

Appointment of examiners application form

The form must be accompanied by a short summary of your dissertation. The summary should take the form of an abstract of the thesis and be about 300 words in length. It should be presented on one side of A4 paper with your name and the exact title of the thesis at the top.

The Degree Committee, in consultation with your supervisor, will then consider the summary and the thesis title so as to appoint two examiners, neither of whom may be your supervisor.

How to submit

On submission, you must provide the Student Registry with two copies of your thesis, which may be hard-bound or soft-bound. The copies are then forwarded to the Secretary of the Degree Committee, who sends them to the examiners.

Student Registry: Submitting your thesis

After the examination, you will be required to provide one copy of your thesis to be deposited in the University Library and one copy to be deposited in the Whipple Library. These should be clean copies, permanently stitched and bound in stiff covers, with your name and the title clearly inscribed on the cover and incorporating any corrections required by the examiners. At the same time, you should submit a further loose copy of your summary to be filed in the University Library and the Whipple Library. You will also be asked to sign a declaration regarding your right to be identified as the author.

You will not be able to collect your degree until you have submitted the two hard-bound copies of your thesis. You are strongly recommended to retain one or more copies for your own use.

PhD theses may also be deposited on Apollo, the University's online repository for digital content, but this is not compulsory.