The Board of History and Philosophy of Science has produced the following retention policy for data from Natural Sciences Tripos Part IB and Part II examinations taken in History and Philosophy of Science.
HPS Part IB
The Secretary of the Committee of Management for the Natural Sciences Tripos will hold markbooks containing a breakdown of marks for each examination paper, or coursework, for subjects in Part IB of the Natural Sciences Tripos. The information contained in the markbooks is communicated to students normally through their College Director of Studies or Tutor. The markbooks will be retained indefinitely.
The information can also be obtained by applying in writing to the following address: Secretary to the Committee of Management for the Natural Sciences Tripos, Education Section of the General Board, 4 Parson's Court, Cambridge CB2 3QE.
HPS Part II
The examinations for NST Part II HPS are run exclusively from the Department, and responsibility for the format, retention and storing of examinations data is devolved to the Department by the Management Committee for the Natural Sciences Tripos. Students should get in touch with the Departmental Administrator, Department of HPS, Free School Lane, Cambridge CB2 3RH, if they have any concerns relating to the HPS Part II examination.
Retention policy with respect to data types
The data that the HPS Board have determined to be meaningful or helpful as indicators of examination performance, and which are retained for an indefinite period and routinely released are class lists, final mark books, and examiners' reports. These are accessible through the Departmental Administrator for Part II exams and through the Committee of Management for the Natural Sciences Tripos for Part IB exams.
Other data, such as raw marks for individual exam scripts or questions, is considered to be relatively meaningless as a retrospective indication of exam performance, given the role of informed discussion in determining the final mark. Individual examiners will retain such data for one month from the publication of the Class List. The Chairman of Examiners for Part IB or Part II is responsible for any release of this information.
At the end of the retention period the data are either destroyed or anonymised and used for statistical purposes only.
All other data will be destroyed after the final marks and class list have been agreed.